Importing and exporting donor material
You need to apply for and receive VARTA’s written approval to move donor material into or out of Victoria.
How to apply – information for individual applicants
- Submit an import application form or export application form to your Victorian clinic (click here for a list of accredited fertility clinics), along with any supporting documents. If you are applying with your partner, you only need to submit one application together.
- Your Victorian clinic will review your application. If your application complies with the relevant laws, they will submit the application and a signed declaration form to VARTA on your behalf.
- VARTA will send a confirmation email to your Victorian clinic upon receipt of your application and signed declaration form. VARTA may request further information if necessary. Your clinic will contact you if more information is required.
- VARTA will consider and make a decision about your application once your Victorian clinic has provided all information required. An approval may include specific conditions.
- VARTA will notify you and your Victorian clinic of its decision as soon as possible.
For comprehensive information about the individual import or export application process, please refer to the VARTA Guidelines for Importing and Exporting Donor Material – Individual Applications.
- Review the information in the individual application.
- To avoid delays in processing, ensure that the application is complete and that all relevant supporting documents (if required) are attached.
- If all relevant legislative requirements are satisfied, the designated officer needs to complete and sign a clinic declaration to this effect.
- Complete applications, supporting documents (if required), and signed clinic declarations should be packaged together and sent to email@example.com.
When reviewing applications, VARTA considers several requirements set out in the relevant legislation and national guidelines, including the Assisted Reproductive Treatment Act 2008 (ART Act).
As part of the approval process, VARTA considers the following guiding principles:
- the welfare and interests of persons born or to be born as a result of treatment procedures are paramount
- at no time should the use of treatment procedures be for the purpose of exploiting in trade or otherwise the reproductive capabilities of men and women or children born as a result of treatment procedures
- children born as a result of the use of donated gametes have a right to information about their genetic parents
- the health and wellbeing of persons undergoing treatment procedures must be protected at all times, and
- persons seeking to undergo treatment procedures must not be discriminated against.
In addition to the guiding principles, other considerations include (but are not limited to):
- whether the donor provided appropriate consent
- whether the donor received the appropriate counselling about their rights and obligations as a donor
- whether the donor provided the necessary non-identifying and identifying information to be recorded in the Central Register
- compliance with Victoria’s family limits, and
- the nature of any payments or reimbursements made to donors for the donation of their donor material.
Please note that this is a non-exhaustive list. VARTA considers all relevant circumstances regarding individual applications.
In extremely limited circumstances, VARTA may exempt an individual from compliance with specific provisions in the ART Act if it is satisfied that:
- the procedures that have taken place (or will take place) outside Victoria are consistent with Victorian legislation, and
- there are special circumstances that warrant the exemption.
Please note that both requirements must be satisfied. VARTA’s obligation to interpret and apply Victorian legislation consistently under the first requirement limits its power to grant exemptions under the second requirement. This means that VARTA cannot grant exemptions due to special circumstances alone.
The following are examples where VARTA does not have the power to grant an exemption, regardless of special circumstances:
Under Victoria’s ‘Right to Know’ legislation, all donor-conceived people in Victoria have the right to know their genetic heritage. This means that all donors are required to provide identifying information to record in Victoria’s Central Register.
If a donor is anonymous and identifying information is not available to record in the Central Register, VARTA cannot approve the import application or grant any exemptions.
Worldwide 10-woman limit for use of donor material
VARTA cannot approve or grant exemptions to import or export applications where the use of donor material in treatment may result in more than 10 women having children who are genetic siblings. This limit includes the donor’s own family.
Paying and/or reimbursing donors
A donor cannot be given ‘valuable consideration’ (i.e. gifts or money beyond ‘reasonable expenses’) for their donation. ‘Reasonable expenses’ are expenses that the donor incurs directly in connection with their donation (e.g. medical, counselling, or legal expenses) and can be verified with receipts or other documentation.
If a donor has been paid or reimbursed beyond reasonable expenses for their donor material, VARTA cannot approve the application or grant any exemptions.
VARTA does not recommend acquiring donor gametes directly from an overseas sperm or egg bank because there is a high risk the individual arrangement will not satisfy Victorian legislative requirements. If you do not meet Victorian requirements, you will not be able to import the donor material into Victoria.
The standard practice is for a registered fertility clinic to enter a class import arrangement with an overseas sperm or egg bank to import donor material on behalf of a class of applicants. Seeking approval for a class import application is a two-step process and is subject to a range of conditions to ensure the gametes or embryos comply with Victorian law. For further information about this process please refer to the
Approval of a specific arrangement between a registered Victorian clinic and an overseas sperm or egg bank does not give the overseas sperm or egg bank authorisation to directly supply donor gametes (or embryos produced from donated gametes) to Victorian recipients outside of that specific arrangement.
Consider speaking to your clinic directly about how they can support your access to donor material and/or whether they already have a class import arrangement in place.
If your application is unsuccessful and you believe that there was an error in VARTA’s decision making, you may lodge a complaint with the Victorian Ombudsman. You must lodge this application within 12 months of receiving your decision letter.
The Victorian Minister for Health is not able to intervene in decisions made by VARTA about individual applications.
Clinics seeking approval from VARTA to import or export donor sperm or eggs under a class arrangement can access relevant information as follows: